Legal | Access to information

COMPANY OVERVIEW

The company is a holding company and is listed on The JSE Limited

SECTION A

Our details:

Full Name Clicks Group Limited
Registration Number 1996/000645/06
Registered Address Cnr. Searle & Pontac Streets, Cape Town, 8001
Postal Address P.O. Box 5142, Cape Town, 8000
Telephone Number +27 (0)21 460 1911
Fax Number +27 (0)21 460 1805
Head/CEO David Kneale
Designated Information Officer Vanessa Nunes
Email Address of Information Officer

Vanessa.Nunes@clicksgroup.co.za

Website http://www.clicksgroup.co.za

SECTION B

(Information required under Section 51(1)(b) of the Act)

A guide on how to use the Act is to be compiled by the Human Rights Commission in terms of section 10 of the Act.

Copies of this Guide will be available as soon as it is published by the SAHRC. Enquiries regarding the Guide can be addressed to the SAHRC, the contact details of which are as follows:

Post South African Human Rights Commission
Promotion of Access to Information Act Unit
Research and Documentation Department
Private Bag 2700
Houghton
2041
Telephone (011) 484 8300
Fax (011) 484 0582
Website www.sahrc.org.za
E-mail PAIA@sahrc.org.za

SECTION C

Information available in terms of the Act

1. Categories of information
We hold the following categories of information:
  a) STATUTORY COMPANY INFORMATION
    (i)
Certificate of Incorporation;
   

(ii)

Certificate of Change of Name (if any);
   

(iii)

Memorandum and Articles of Association;
   

(iv)

Certificate to Commence Business;

   

(v)

Minute Book, CM25 and CM26, as well as Resolutions passed at general/class meetings;

    (vi)

Proxy Forms;

    (vii)

Register of Members;

    (viii)

Index of Members;

    (ix)

Register of Mortgages and Debentures and Fixed Assets;

    (x)

Register of Directors’ shareholdings;

    (xi)

Register of Directors and Certain Officers;

    (xii)

Directors’ Attendance Register;

    (xiii)  Annual Financial Statements including:
      (a)  Annual accounts;
      (b)  Directors’ reports;
      (c)  Auditor’s report
    (xiv) Books of Account regarding information required by the Companies Act, 1973;
    (xv) Supporting schedules to books of account and ancillary books of account;
 
  b) ACCOUNTING RECORDS
    (i) Books of Account including journals and ledgers;
 
  c) AGREEMENTS AND CONTRACTS
    (i) Agreements with shareholders, officers or directors;
    (ii) Acquisition or disposal documentation;
    (iii) Agreements with contractors and suppliers;
    (iv) Restraint agreements
 
  d) TAXATION
    (i) Copies of all Income Tax Returns and other tax returns and documents.
 
  e) LEGAL
    (i) Complaints, pleadings, briefs and other documents pertaining to any actual, pending or threatened litigation, arbitration or investigation;
    (ii) Settlement agreements;
 
 
2. Procedure for requesting access to the above information
  If you wish to request access to any of the above categories of information, you are required to complete a request form as set out in annexure “A” hereto. These forms are available from:
 
  our information officer (whose contact details are in section A of this manual);
 

the SAHRC website (www.sahrc.org.za)

  the Department of Justice and Constitutional Development website (www.doj.gov.za).
 
There is a prescribed fee (payable in advance) for requesting and accessing information in terms of the Act. Details of these fees are contained in the request form.

You may also be called upon to pay the additional fees prescribed by regulation for searching for and compiling the information, which you have requested, including copying charges.

It is important to note that access is not automatic – you must identify the right you are seeking to exercise or protect and explain why the record you request is required for the exercise or protection of that right. You will be notified in the manner indicated by you on the request form whether your request has been approved.

SECTION D

Information available in terms of other legislation

Records are kept in accordance with the legislation as is applicable to New Clicks Holdings Limited, which includes, but is not limited to the following legislation:

  • Companies Act No. 61 of 1973
  • Competition Act No. 89 of 1998
  • Income Tax Act No. 58 of 1962
  • Insider Trading No. 135 of 1998
  • Stock Exchanges Control Act No. 1 of 1985
  • Transfer Duty Act No. 40 of 1949